Job Description

Executive Assistant to Business Development Team

Location: New York City (Hybrid – 5 Days In-Office)

Compensation: $90k-125k + discretionary bonus

Experience: 2-7years

About the Role

We are seeking a proactive, sharp, and highly organized Executive Assistant to support a fast-paced Business Development Team at a well-established investment firm. This role is based in our New York office, with a requirement to be in-office 5 days a week.

You’ll be the right hand to executives, helping them stay on top of their fast-moving calendars, coordinating complex travel, managing expenses, and jumping in to support office or recruiting-related needs as they come up. You’ll also serve as a key team player and collaborator with the broader office, supporting a high-performing yet grounded culture.

What You'll Do

• Manage and maintain complex calendars, schedule meetings across multiple time zones
• Coordinate domestic and international travel (flights, hotels, cars, itineraries)
• Handle expense reporting and reimbursements in a timely manner
• Assist with ad hoc tasks such as presentation prep, document editing, or project follow-ups
• Support occasional recruiting coordination (scheduling, follow-up emails, etc.)
• Offer light support to the NY office team as needed
• Partner with the Office Manager and other staff to ensure a smooth day-to-day experience for the executives

What We’re Looking For

• 2–7 years of relevant experience - ideally previous experience supporting an IR/BD Team
• Highly organized, detail-oriented, and able to manage competing priorities with ease
• Someone who thrives in a fast-paced, “roll up your sleeves” environment
• Tech-savvy — quick with tools like Outlook, Zoom, Excel, and Google Suite

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