Job Description

Job Description

The Permit/Purchasing Coordinator is responsible for ensuring that new homes are started within corporate cycle-time guidelines and assisting with the purchasing function. This position will work with construction managers, purchasing agents, design studio, and municipalities to gather all information required to start and support the construction of homes.

Responsibilities include:

· Track and manage the starts schedule including permit status and loan approvals while maintaining the starts calendar

· Request documents as needed and monitor pre-starts cycle time milestones, municipal applications, and any other requirements needed to complete the start process

· Prepare required permit documents. Review construction plans and plot plans for accuracy prior to submission to local municipalities

· Continuous monitoring of submitted permit applications across all communities and communication of permit status to the management team

· Research new community city and HOA requirements, including design restrictions, etc.

· Provide estimates of permit fees to Purchasing Department for budgeting purposes

· Manage and ensure payment of all fees relating to permitting, temporary utilities, and re-inspections

· Revise and update the Preconstruction Report with permit status, loan status, purchase order status, etc.

· Assist purchasing agent with creation of purchase orders for construction materials, ensuring accurate quantities, costs, and delivery timelines

· Assist with maintaining positive relationships with all vendors and trades

· Assist with bid requests and scope of work reviews with new and existing vendors and trades

· Maintain updated records in the purchasing system

· Collaborate with accounting, estimating, and field teams to streamline communication and improve purchasing efficiency

· Advise senior management of potential issues with permits - presenting solutions

· Assist with other special projects as needed

Qualifications:

· Minimum High School Diploma or equivalent required

· Ability to work in a fast-paced environment with a 'can-do' attitude

· Prefer a construction background and experience/knowledge in the homebuilding industry

· Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel

· Excellent oral/written communication and interpersonal skills, ability to communicate effectively in a professional manner

· Excellent organizational skills

· Ability to gather information and generate documents with accuracy

· Ability to handle the stress of dealing with multiple internal and external customers and react favorably to resolve issues in a positive manner

· Team player with demonstrated ability to work within cross-functional teams but also must be able to think and work independently to troubleshoot and solve problems

Benefits and Compensation:

Competitive salary, commensurate with experience and qualifications

Comprehensive benefits package, including company-paid medical, life, and short-term disability insurance; voluntary dental and vision plans; company matching Simple IRA plan - up to 3%

Job Type: Full-time

Work Remotely: No

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