Job Description
· Answer and direct phone calls
· Organize and schedule meetings and appointments
· Maintain contact lists
· Produce and distribute correspondence memos, letters, faxes and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Order office supplies
· Provide support to subsidiaries (purchases and credit card reconciliation)
· Book travel arrangements
· Provide general support to visitors
· Provide information by answering questions and requests
· Research and creates presentations
· Generate reports
· Handle multiple projects
· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
· Contribute to team effort by accomplishing related results as needed
· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
· Write letters and emails on behalf of other office staff
· Handle sensitive information in a confidential manner
· Take accurate minutes of meetings
· Coordinate office procedures
· Reply to email, telephone or face to face enquiries
· Resolve administrative problems
· Receive, sort and distribute the mail
· Maintain common areas
· Maintain up-to-date employee holiday records
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