Job Description

Administrative Associate II Faculty Support Team, Stanford Law SchoolSchool of Law, Stanford, California, United StatesNewAdministration3 days ago Post Date106899 Requisition #

NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.

The Faculty Support Team at Stanford Law School, a premier unit within the Administrative Support Department, has an immediate opening for an Administrative Associate position. This role provides assistance to faculty and other visiting instructors. You will be successful in this role if you have the demonstrated ability to problem solve, are successful at and enjoy working independently but also as part of a team environment, and have strong proofreading and technical research skills.This position is eligible for Hybrid work, after an initial training period when you will be coming in five days per week. You will work closely and collaborate with other faculty support team members as well as many other departments within the law school and will be reporting to the Director of Administrative Support Services.

Stanford Law School, on the campus of one of the worlds leading research universities, offers unmatched opportunities. We are known for our collegial culture, which is intimate and egalitarian. In this close-knit community, collaboration and the open exchange of ideas re essential to life and learning. Students, faculty, staff, alumni all support and inspire each other to explore, excel and contribute to the world through law.

ESSENTIAL JOB RESPONSIBILITIES

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Manage and prioritize assignments from multiple faculty simultaneously and with competing deadlines.
• Prepare various Word processing related documents, Excel spreadsheets, or PowerPoint presentations, using advanced features such as tables, footnotes, mail merge, pivot tables, formulas, animation, and graphics.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Manage memberships and dues for related associations and organizations as well as subscriptions for news media related content.
• Preparation of course materials and handouts, including class readings and announcements; prepare student seating charts, tent cards, index cards for classroom management and interaction.Research, prepare and record copyright permission requests for course materials.
• Extensive proofreading and editing of letters, course materials, presentations, articles, and manuscripts.
• Assist faculty with grading exams and submission of final grades to Registrar.
• Perform duties associated with scheduling, organizing, and operating small faculty events, including meetings, workshops, and seminars, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies, both domestic and international, prepare itineraries, and obtain visas and other travel documentation needed.
• Maintain approved content on websites.

EDUCATION AND EXPERIENCE

High school diploma and three years of administrative experience, or combination of education and relevant experience.Bachelor's degree preferred.

Knowledge, Skills and Abilities:

• Proficient computer skills and demonstrated experience with office software and email applications, including Word, Powerpoint, Excel.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent grammar, spelling, proofreading skills.
• Excellent customer service and interpersonal skills.
• Establish priorities and handle multiple time-sensitive projects.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Ability to gather, process, analyze and report information. Must be a creative problem solver.
• Dependability and strong commitment to professional development and process improvement.

Please submit both a cover letter and resume to be considered for the position.

*The expected pay range for this position is $31.79 to $37.96 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

*Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.

• Schedule: Full-time
• Job Code: 4097
• Employee Status: Regular
• Grade: E
• Requisition ID: 106899
• Work Arrangement : Hybrid Eligible, On Site

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